Who we are
The Rolls-Royce Heritage Trust is a company Limited by Guarantee whose objectives are to act as the focal point for maintaining and promoting all aspects of the engineering heritage of Rolls-Royce plc and its corporate predecessors from their earliest days to the present time and to be the guardian and authority on behalf of Rolls-Royce plc of all historic material concerning that heritage.
What personal data we collect and why we collect it
When you submit an online form asking for information or applying for membership we will collect and store the information as you enter it on the relevant form. This data will only be used by officers of the Trust for the purposes stated or implied by the name of the form. No information gathered this way will be shared outside the organisation. These forms do not ask you to give Sensitive Information.
We keep a record of emails that you send us and may forward these to any member of the trust who is asked to provide information or undertake actions you request.
This site includes links to social media sites associated with the Trust. The terms and conditions of the media platforms define and control the data collection and processing on those sites.
We collect anonymised details of visits to our website including traffic data, location data, operating system, browser usage, and the resources that you access.
How we communicate with you
Communications from the Trust to Members and Volunteers are controlled by any restrictions you impose on signing up. You may update these whenever you like by contacting the Trust by telephone or email, stating your new requirements.
Who we share data with
Information is not shared by anyone other than officers and employees of the Trust and its Branches except where permission to do this is explicitly sought and granted – an example might by giving your car registration number to an organisation hosting a visit that you are booking.
How we keep data secure
We always seek to hold your data securely. Access to information is strictly controlled. Our systems can only be accessed by people who need it to do their job. Certain data, for example sensitive information should it be requested, is additionally controlled and is only made visible to people who have a reason to work with it.
Our basis for processing personal information
We aim to be clear when we collect your data and not to do anything you wouldn’t reasonably expect.
We may process your personal data because it is necessary for the performance of a contract. For example, if you make a purchase, sign up for an event or give a donation.
We may process personal data because it is in our legitimate interests to do so. For example we may use your personal information to understand your reasons for donating to us, to better understand your interests, to carry out screening on potential donors and to conduct due diligence on major donors, to tailor our communications to you and/or to give you an exceptional experience at our events. We may also collect information about how you use our services (including our website) to analyse our user base and improve our processes.
We may also process your personal data (including sensitive personal data) where:
- it is necessary for medical purposes (for example, in a medical emergency)
- it is necessary to protect your or another person’s vital interests
- we have your consent to do so (for example to monitor the diversity of visitors).
How long do we keep your information?
We may retain information for a period of six years after your association with us has come to an end. Some anonymised information may be retained indefinitely for historical, statistical or research purposes. As stated below, you have the right to require us to erase personal data.
Under the Data Protection Act (2018) you have the following rights:
- to obtain access to, and copies of, the personal data that we hold about you
- to require that we cease processing your personal data if the processing is causing you damage or distress
- to require us not to send you marketing communications
You also have the following additional rights:
- to require us to correct the personal data we hold about you if it is incorrect
- to require us to erase your personal data
- to require us to restrict our data processing activities (and, where our processing is based on your consent, you may withdraw that consent, without affecting the lawfulness of our processing based on consent before its withdrawal)
- to receive from us the personal data we hold about you which you have provided to us, in a reasonable format specified by you, including for the purpose of you transmitting that personal data to another data controller
- to object, on grounds relating to your particular situation, to any of our particular processing activities where you feel this has a disproportionate impact on your rights
Please note that the above rights are not absolute, and we may be entitled to refuse requests where exceptions apply.
Cookies are small pieces of information that are stored on your computer by the server maintaining and operating the site. They do not compromise your privacy or security as they store a randomly generated identifying tag on your computer.
The cookie information does not include personal data such as name, age, phone number, e-mail address or mailing address. In addition, we do not link cookies to personal data. Most browsers are set up to accept cookies. But you can set your browser to stop cookies being placed on your computer – please refer to your Internet browser for instructions.
Google Analytics and Google marketing platform
The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States. Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf.
Google will not associate your IP address with any other data held by Google. By using this website, you consent to the processing of data about you by Google in the manner and for the purposes set out above.
Automatically collected data
We log visitor’s domain and IP address automatically; this information does not identify you as an individual, but only the computer that is being used to view the site. This data is used to better understand site usage, so that we can improve our service. We do not link information automatically logged by such means with personal data about specific individuals.
By post: The Rolls-Royce Heritage Trust, Rolls-Royce plc, PO Box 31, Derby, DE24 8BJ, United Kingdom